You will also need to consider state laws when issuing a final paycheck. Categories include 401Ks, advances, bonuses, commissions, ERISA, expenses, IRAs, loans, severance (if any), sick days (if counted), taxes, withholdings, and accrued vacation and leave days on the date of departure. If the last paycheck is prepared (or double-checked) in house, there is no shortage of items that may apply. Two key items are the last paycheck and statement-of-benefits packet. The first items on the checklist are the things the departing employee will be taking with them. With these caveats in mind, here is a five-item list of the steps that need to be taken. For example, if an employee stays two weeks after giving notice, turning over keys, access cards, and similar items may be their last step. When using the list, it may not need to be completed in top-down order. It may be worthwhile to pay for a checklist that has already been prepared and reviewed. Checklists may be found online, for example from HR organizations and chambers of commerce as well as vendors. Alternatively, it may be first prepared as a computer form, for example in Excel or Word, and printed out after it has been completed. Then, have suitable personnel review it so that when the time comes, the list will be ready to use.Ī paper form may have underlines and/or boxes to allow for signatures, initials, dates, and checkmarks to make sure each item has been covered. With this in mind, perhaps the first item to place on an employee departure checklist list is: if you don’t already have a checklist, make one as soon as possible. The emotional effect of an employee’s departure may make it easy to overlook the many details that must be attended to, so it makes sense to create a checklist in advance.
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